Admin Assistant Wanted

We are looking for a part-time Administrative Assistant.  Must be a self-starter, good at multi-tasking and responsible.

Duties include, but are not limited to:

-Assist Executive Director in managing the overall operation of Employer’s facilities and equipment.

-Answer the museum phone, answer email, open mail.

-Assist Treasurer and Accountant with day to day financial transactions and recording them.

-Record membership payments and donations and send receipts.

-Help Museum Director manage volunteer activities as directed.

-Maintain files of various GKHS minutes, including Board, Executive Board and special committees of      GKHS.

-Maintain a calendar of all museum uses and update as necessary.

-Develop a list of office supplies and equipment needed and purchase as necessary.

-Maintain communications for GKHS, including sending meeting notices, reminders, updating web site postings and other electronic notifications.  Maintain museum Facebook and website pages.

-Maintain a log of visitors and volunteers working in the museum. Post such information monthly as       required by GKHS policy.

-Compile monthly statistics of contacts and inquires of museum .

-Help produce materials to support GKHS activities.

-Be first contact for visitors unless docents on duty, and create a friendly and engaging social      environment for visitors.

-Be responsible for electronic backup of museum files and off ground storage of such.

-Help in production of quarterly reports to City Parks Dept. and quarterly GKHS newsletters.

-Coordinate cleanup of museum for public visitors.

-Help input information and images into Past Perfect, our museum archival software.

-Assist Historical Society board members as needed.

-Appropriately close and secure facilities upon leaving.


Located in Kent.

Must be available Wednesday- Saturday, 12pm-4pm with occasional additional hours as needed, including a once-a-month evening board meeting.

Compensation is DOE.

Please send resume to:  “Admin Assistant Position” in the subject line.

Closing date is Aug. 31